Searchlight Crusade

What is the reasonable amount of notice to give when changing contract terms in California

That was a search I got. Unfortunately for this person, a real estate contract is not something like Lando Calrissian’s bargain with the Empire, where Darth Vader was free to alter it at will.

The real estate contract is negotiated until both sides are in complete agreement as to the terms the exchange will be made upon. There cannot be any differences in the terms of the proposed agreement and accepted agreement, or you aren’t done negotiating yet.

Once accepted by both parties, the contract terms are not unilaterally alterable by either party. They can, in most cases, walk away from the deal completely if something isn’t right, but they can’t say, “The deal is still on, but you’re paying me $5000 more than you thought,” any more than they can tell you, “And I get your car, too!”

Now, if something pops up such that you don’t think it’s a good exchange to be making any more, in most cases you can walk away from it, albeit with possible consequences for the deposit. In such cases, if the other party wants to keep the deal going, they can offer concessions, but you cannot force them to change the terms of the contract. The same thing holds true in reverse. They can’t force you to alter the terms of the contract, but if they’re ready to walk away and you want to keep them in the contract, you can offer concessions or ask what it would take to keep the transaction going. If you don’t like what they say, you don’t have to accept those terms, any more than they had to accept the contract in the first place.

In short, contracts to purchase real estate are two-sided contracts, and are not alterable by any party to it without the agreement of all parties.

Caveat Emptor

I just got a google search where the question asked was “What if the mortgage is recorded in the wrong county?”

I’ve never actually seen this (and San Diego County, once upon a time, included what is now Riverside, Imperial and San Bernardino counties), but if it’s the mortgage on your loan, no big deal. You should get a copy of the recorded trust deed, and the county recorder’s stamp should tell you the county it was recorded in. You probably want to record it in your own county, as when the document is scanned in both recorder’s stamps will appear, thus making it obvious that these two documents are one and the same. There may be better ways to deal with it. Since the error was (everywhere I’ve ever worked) your title company’s, they should be willing to repair it to eliminate the cloud on your title. If and when you refinance this loan or sell the property, make sure that the Reconveyance is recorded in both counties, and references both recordings.

More dangerous is the issue of what if it’s the previous owner’s loan that was wrongly recorded. The previous owner is obviously no longer making payments on the property. The lender may or may not have been paid off properly; if they were there may not be any difficulties. It could just disappear into some metaphorical black hole of things that weren’t done right and were never corrected, but just don’t matter because everybody’s happy and nobody does anything to rock the boat. However, unlike black holes in astronomy, things do come back out of these sorts of black holes.

If the previous lender was not paid off correctly, or if they were paid but something causes it to not process correctly, they’ve got a claim on your property, and because the usual title search that is done is county-based, it won’t show up in a regular title search. Let’s face it, property in County A usually stays right where it’s always been, in County A. There is no reason except error for it to be recorded in County B. Therefore, the title company almost certainly would not catch it when they did a search for documents affecting the property in County A; it would be a rare and lucky title examiner who caught it.

In some states, they still don’t use title insurance, merely attorneys examining the state of title. When the previous owner’s lender sues you, you’re going to have to turn around and sue that attorney who did your title examination for negligence, who is then going to have to turn around and sue whoever recorded the documents wrong. If it’s a small attorney’s office and they’ve since gone out of business, best of luck and let me know how it all turns out, but the sharks are going to be circling for years on this one, and the only sure winners are the lawyers.

In most states, however, the concept of title insurance has become de rigeur. Here in California, lenders don’t lend the money without a valid policy of title insurance involved.

Let’s stop here for a moment and clarify a few things. When we’re talking about title insurance, there are, in general, two separate title insurance policies in effect. When you bought the property, you required the previous owner to buy you a policy of title insurance as an assurance that they were the actual owners. By and large, it can only be purchased at the same time you purchase your property. This policy remains in effect as long as you or your heirs own the property. The first Title Company, which became Commonwealth Land Title, was started in 1853, and there are likely insured properties from the 19th century still covered. If you don’t know who your title insurance company is, you should. Most places, the company and the order of title insurance are on the grant deed.

The other policy of title insurance is a lender’s policy of title insurance. This insures your lender against loss on that particular loan due to title defects, and when the loan is paid off (either because the property is sold, refinanced, or that rare property where the people now own it free and clear), it’s over and done with. Let’s face it, most people are not going to continue to make payments if they lose the property. If you take out a new loan, your new lender will require a new policy of title insurance. You pay but they are the ones insured by the policy. Their money; they set the terms for lending it out.

To get back to the situation, what happens when you order title insurance is that a searcher and/or an examiner go out and find all of the documents they can find that are relevant to the title of the property. These days, they typically perform an automated search, and sometimes documents are indexed and cross referenced incorrectly and therefore they do not show up when they should. Nonetheless, the title company takes this list of documents and tells you about known issues with the title, and then basically says “We will sell you a policy of title insurance that covers everything else.” This document is variously known as a Preliminary Report, PR, or Commitment.

It shouldn’t take a genius to figure out why you want a policy of title insurance. Around here, the average single family residence goes for somewhere on the high side of $500,000. You’re committing a half million dollars of your money on the representation that Joe Blow owns the property and that if you give him that half a million, he’ll give you valid title. I would never consider buying property without an owner’s policy of title insurance. Even with the best will in the world and my best friend whose family has owned it since the stone age, all kinds of issues really do crop up (Another agent in the office had a client who bought a property via an uninsured transfer – and there was an unrecorded tax lien. Ouch. Say bye-bye to your investment). The lenders are the same way. No lender’s policy, no loan.

So what happens when this old mortgage document is uncovered? Well, that’s one of the hundreds of thousands of reasons why you have that policy of title insurance. You go to your title company and say, “I have a claim.” Since they missed that document in their search, they usually pay off the loan (there are other possibilities). After all, if they hadn’t missed it, it would have been taken care of before Joe Blow got paid for the property and split to the Bahamas.

None of this considers the possibility of fraud, among many other possibilities, but those are all beyond the scope of this article.

So when buying, insist that your seller provide you with a policy of title insurance. When selling, it really isn’t out of line for your buyer to require it – it shows that you have a serious buyer. Some places may have the buyer purchasing his own policy, but most places that use title insurance, the seller pays for the owner’s policy out of the proceeds. Of course, anytime there is a loan done on the property, the lender is going to require you pay for a lender’s policy. If the quotes you are given do not include this, be certain to ask why. There really isn’t a good reason for not including that quote – they are going to require it, you are going to pay it. Better to know about it ahead of time, don’t you think? That way you can make a fair, accurate comparison between the loans you are shopping.

Caveat Emptor

This is a question that gets asked a lot.

Escrow is nothing more or less than a neutral third party that stands in the middle of a real estate transaction and makes certain all of the i’s are dotted and t’s are crossed. They make certain that all of the terms of the contract have been met, and then they make certain that everyone who is a party to the transaction gets what is coming to them via the contract.

Many times folks complain about the escrow company or escrow officer, when it’s not their fault and the problem lies elsewhere. The escrow company is obligated to make certain all of the terms of the contract have been followed, not just most of them. I’ve talked before about how if the contract is not accepted exactly as proposed in the most recent modification, you don’t have a deal. There cannot be any points of disagreement, or you don’t have a purchase contract. Similarly for escrow. If it’s not all done in compliance with the contract, the transaction is not ready to close. Usually problems that the client sees are not the escrow officer’s doing, but rather someone else’s. Quite often, the person complaining is the person who caused the problem. The escrow officer can’t do anything without mutual agreement. If the loan officer doesn’t get the loan in a timely fashion, it’s not the escrow officer’s fault. If the agent doesn’t meet the inspector or appraiser so they can get their work done in a timely fashion, it’s not the escrow officer’s fault. If you can’t qualify for the loan, if you have to come up with more money, if you don’t get as much money as you thought, it’s not the escrow officer’s fault. But in many cases, the escrow officer makes a convenient whipping boy for the sins of others.

This is not to say that it’s never the escrow officer’s fault that something goes wrong, but if one party or the other is not in compliance with the terms of the agreement, the only thing the escrow officer can do is get an amended agreement or get them into compliance. Nonetheless, I have seen many transactions fall apart because the escrow officer was a bozo. The really good escrow officers are like chess masters – several moves ahead of the whole game, and when I find one, I want to use them all of the time. Unfortunately for buyer’s agents, the seller is the one with real control over where the escrow transaction goes, and when the seller’s agent decides they want to use some bozo, that’s probably where it’s going. I can do all kinds of things that should move them, but the bottom line is they want to use their broker’s pet escrow (who is more likely to be staffed by bozos than any other escrow company, as they’ve got captive clients), I as the buyer’s agent cannot force them to go elsewhere.

As the escrow process moves forward, the escrow officer collects documentation that the various requirements of the contract have been fulfilled. When they have all been fulfilled, the transaction is ready to close and record.

The loan is usually the last thing left hanging after everything else is done. There are a variety of reasons for this, most obvious of which is that the loan’s conditions are likely to include everything else being done before the loan funds. Appraisal, grant deed, inspection, etcetera and ad nauseum. When the borrower meets underwriter’s guidelines, they go and sign loan documents. Signing loan documents does not mean the loan will fund, and it is a major misapprehension to believe so. It is legitimate to move conditions from prior to docs to prior to funding if doing so serves some interest of the client, such as funding the loan before the rate lock expires. If they go to documents before the client’s income and occupational status have been verified, that’s an unethical lender looking to lock the client into their loan or none at all. Always demand a copy of outstanding conditions to fund the loan before you sign loan documents.

Once the loan documents are signed is when the real fun begins, because that’s when the underwriter takes a step back and the funder steps to the forefront. The loan funder is an employee of the lender who fulfills much the same function as the escrow officer – make sure all of the conditions have been met before they release the money. The loan funder has responsibility only to the lender, though, not the borrower, not the seller, not anyone else. It’s their job to ask such questions as when the homeowner’s insurance got paid (and where is the proof?), has the final Verification of employment been done (assuming they aren’t required to do it themselves), or work out a procedure whereby they get proof that all of this stuff is satisfied before the funds get released. If the loan officer has done their job correctly, the funder is working primarily with the escrow company. If I have to talk to the funder as a loan officer, that’s usually a sign I should have worked a little harder earlier on, because my part should be done before the funder gets involved.

Once all of the conditions to fund the loan and close the transaction have been met, the escrow officer records the transaction. In point of fact, it’s the title company who usually is set up to record the documents, something they will charge for. Until the transaction is recorded, the lender can pull the funds back. It’s not the escrow officer’s fault (in most cases) if they do this. It’s because something about the borrower’s situation changed, and now the lender is unhappy. Only rarely is it caused by a bozo of an escrow officer who doesn’t understand what’s going on, and tells the funder something that causes the lender to get nervous. Remember, they are loaning a lot of money, and the list of reasons why lenders justifiably get nervous is fairly long, especially as a certain percentage of all mortgage applications are fraudulent.

Once the loan is funded and the transaction recorded, the escrow officer has some final stuff to do. Send out the checks to everyone who’s getting one, complete with an accounting of the money. Make certain all charges relating to the transaction are paid, for which they will usually keep a small “pad” for last minute expenses, so that the buyer and seller are likely to see a check a few days later after the escrow officer has made certain everything is paid to the penny. And so ends the transaction, and this article.

Caveat Emptor